Privacy Policy for Huntsville Festival of the Arts
Effective Date: 27/2/2026
Last Updated: 27/2/2026
1. Introduction
At Huntsville Festival of the Arts (“HfA,” “we,” “us,” or “our”), your privacy matters. We are a registered nonprofit and charitable organization that strengthens our community through performance, education, and arts programming in Huntsville, Ontario.
This Privacy Policy explains how we collect, use, disclose, protect, and store personal information on our website https://huntsvillefestival.ca (the “Website”) and through our online activities.
By using our Website and providing personal information, you agree to the terms of this policy.
2. Information We Collect
We collect personal information that you voluntarily provide when interacting with us online, including:
Contact information: name, email address, phone number
Mailing details: address (for mailed materials or receipts)
Communications content: comments, questions, or messages you send us
Donation/transaction info: billing information needed to process charitable gifts (if applicable)
Newsletter and subscription preferences
Technical data: IP address, browser type, device information, and usage data collected through cookies or analytics tools
We only collect information needed for the purposes described in Section 4 below.
3. Purposes of Collection and Use
We collect and use personal information to:
Respond to inquiries and communication requests
Send newsletters, updates, and notices about arts events or programs
Manage memberships, donations, sponsorships, and volunteer participation
Improve Website functionality, accessibility, and user experience
Comply with legal and regulatory requirements
We do not sell, trade, or disclose personal information to third parties for commercial marketing.
4. Consent
By voluntarily providing personal information through the Website or by email, you consent to its collection, use, and disclosure for the purposes described in this policy.
You may withdraw your consent at any time by contacting us; however, withdrawal may affect your ability to receive communications or participate in programs.
5. Cookies and Tracking Technologies
We use cookies and similar technologies to:
Understand how visitors use our Website
Enhance performance and user experience
Most browsers allow you to control cookies through settings. Disabling cookies may limit some Website functionality.
6. Safeguarding Your Information
We use reasonable administrative, technical, and physical measures to protect personal information from unauthorized access, loss, or misuse.
Access to personal information is limited to staff, volunteers, or service providers who need it to perform their duties.
7. Sharing and Disclosure
We may share personal information with trusted service providers who help support Website operations or communications.
We may also disclose information if required by law, to protect our rights, or to comply with legal processes.
8. Retention
We retain personal information only as long as necessary to fulfill the purposes outlined in this policy or to meet legal requirements. Once no longer needed, information is securely deleted or anonymized.
9. Access and Correction
You have the right to request access to and correction of personal information we hold about you. To make such a request, please contact us (see Section 13).
We may verify your identity before responding to access requests.
10. Children’s Privacy
Our Website is intended for a general audience. We do not knowingly collect personal information from children under 13. If we learn that we have inadvertently collected such information, we will securely delete it.
11. Third-Party Links
Our Website may contain links to third-party websites (e.g., social media, ticket sales, donation processors). We are not responsible for their privacy practices, and this policy does not cover linked sites.
12. Changes to This Policy
We may update this Privacy Policy from time to time. The “Last Updated” date will indicate the newest version. Continued use of the Website constitutes acceptance of changes.
13. Contact Us
If you have questions or require access/correction of personal information, contact:
Huntsville Festival of the Arts
Email: info@huntsvillefestival.ca
Phone: 705-788-2787
Mailing Address: Box 5465, Huntsville, Ontario, Canada, P1H 2K8